Storing your Data

By absonnie

There are various options available to store your data. Possible locations are:

  • Google Drive – for personal documents and files that need to be shared with other individuals. Files are automatically backed up with unlimited storage and can be accessed via Drive File Stream app or web browser.
  • K: (AFS) drive – also an option to store your personal files, though not recommended. It has 10GB of storage. It needs an AFS client to access.
  • M: drive – for department documents. It has limited access and files are automatically backed up once per day.
  • Local C: drive – for non-important files as they are not automatically backed up. Generally not recommended as data will be lost if the hard drive on your computer fails or if the computer has to be re-imaged. 

Locations to store your data in general are:

  • NC State server
  • Cloud service
  • NC State Google Drive
  • Microsoft OneDrive
  • Google Drive and apps (e.g., Google Docs, Google Sheets, etc.)
  • Gmail and other email services
  • Removable storage (USB flash drive, external hard drive, etc.) 
  • Local PC
  • Mobile device

Your choice of location of storing your data depends upon the sensitivity of the data which is color-coded as:

  • Ultra-sensitive – Purple
  • Highly sensitive – Red
  • Moderately sensitive – Yellow
  • Normal, not sensitive – Green
  • Unclassified – White

Refer to the table below to chose where to store your data:

Storage

Location

 Ultra-sensitive

(Purple)

 Highly sensitive

(Red)

 Moderately sensitive

(Yellow)

 Normal, not sensitive

(Green)

 Unclassified

(White)
NC State

server

 No,
unless encrypted
and
Data Steward
approves		 Data Custodian
must approve		 Yes Yes Yes
Cloud service No,
unless encrypted
and
Data Steward
approves		 Data Steward
must approve		 Data Steward
must approve		 Yes Yes
NC State

Google Drive

 No Yes Yes Yes Yes
Microsoft OneDrive No Yes Yes Yes Yes
Google Drive and apps (e.g., Google Docs, Google Sheets, etc.) No No,
unless encrypted		 Yes,
unless
Data Steward
restricts		 Yes,
if not the master copy		 Yes
Gmail and other email services No,
unless
Data Steward
approves		 Data Steward
must approve		 Data Steward
must approve		 Yes,
if not the master copy		 Yes
Removable

storage

 No Encryption
and
Data Steward
approval
required		 Yes,
unless
Data Steward
restricts		 Yes,
if not the master copy		 Yes
Local PC No Encryption
and
Data Steward
approval
required		 Yes,
unless
Data Steward
restricts		 Yes,
if not the master copy		 Yes
Mobile device No Data Steward
must approve		 Yes,
unless
Data Steward
restricts		 Yes,
if not the master copy		 Yes

 

For additional information, visit these links

 

 

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